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PMG is the Official Grading Service of the Paper Money Forum
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xyike

I know this is probably a common topic that pops up from time to time, I've not been active in the forums for many years and I've tried searching for similar threads but not finding any applicable discussions.

Really hoping there are some good websites/tools out there for documenting my collection. I've tried colnect but not really liking it.  I've got some of my collection documented in Excel spreadsheet but I'd really prefer something online where I can upload my photos and I can display it to friends/family.

Thoughts??

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Springfield

If your notes are certified by PMG they have a free registry that can be used.  Also I believe that Heritage also has a website that can be used.  


I hope this information will help you.  Other members may also offer other alternatives and suggestions. 

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synchr
Forget a blog, that is so 1990s
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jordon
I know there's a site called My Currency Collection, but I haven't tried it. I use an Excel spreadsheet.
Florida and Washington state Nationals; engraving errors and varieties; courtesy autographs
SPMC LM449
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gnat
An Excel spreadsheet is good for keeping track of notes, raw or graded (no matter the grading service).

One of the attractions of PMG (and formerly PCGS-C's Registry) was/is the ability to keep track of inventory (of notes graded by that service).  PMG now takes scans of every note it grades, so low rez pictures are available for most notes in your collection on its website, or you can upload your own.

I'm trying to catch up with inventorying my collection, but I am not interested in the online or other 3rd party software options I've seen.
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DoctorPaper
I use an Excel spreadsheet to document my collection (note descriptions, values, acquisition and receipt info) and simultaneously utilize MS Publisher to organize scans in useful ways. It is possible to link Excel entries with stored scans, so you can bring up the pictures of items entered in Excel. Unfortunately, when I got a new computer, all my internal computer addresses changed, so I lost the linkage between the 2 programs. I haven't had the time nor energy to reenter all the scan info into Excel, so I've got 2 parallel systems in play right now, Excel for data and Publisher for scans. A little inefficient, but it works for me.
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Steve in Tampa

I record Series/Denomination/Serial Number and interesting information in Google Sheets, scan each note and write everything down in an old fashioned loose-leaf binder. I also keep all receipts and related information. 

I had over 1,500 images on PhotoBucket 3 years ago and am slowly reimagining every single solitary note....a labor of love. 

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MEC2
I use an old version of Currency Manage. Works well enough. Craters once in a while, I've thought about updating it but it looks like the same engine and not sure it would really do anything very different...
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xyike
Wow.  Great feedback folks!  So glad I popped back in over here and posted, I wasn't expecting a lot of replies.

I had over 1,500 images on PhotoBucket 3 years ago and am slowly reimagining every single solitary note....a labor of love. 



Steve, care to share your reasons for reimaging and some of your new process?  Black background, white background, resolution, filename convention, etc?
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BigBillFan
Look in to CurrencyManager.
https://www.libertystreet.com/USA-Paper-Money-Software.htm
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HoneyBadger
It’s a lot of trouble but I just did my own website.
FRN Collections Complete - 1928-1934 LGS: $5 [87%] - $10 [37%] - $20 [2%] - $50 [6%] - $100 [0%] - $500 [0%]

http://www.1928notes.com - If you have a new note to add, please let me know.
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EarlySmallSizeFanatic
Excel spreadsheet. 
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maxcrusha (aka Greg)
Excel spreadsheet
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mebid2much
Excel spreadsheet
+1
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Cody71086
I use an Excel spreadsheet and I have all my scans organized on Google Drive. I link front and back images from my Google Drive to my spreadsheet. I also have a copy of the spreadsheet on Google Sheets so I can pop it up on my phone and view anywhere.
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Steve in Tampa

xyike wrote:
Steve, care to share your reasons for reimaging and some of your new process?  Black background, white background, resolution, filename convention, etc?

Photobucket was continually getting harder to navigate mostly because of all the pop up ads, and then they started to charge for their services. So I deleted my account. I used a flatbed scanner back then with an android (Microsoft) operating system. When I switched to IOS (Apple) I needed an IOS compatible scanner that was wireless. I bought a Canon MX492 and love it. With Photobucket, I used a medium blue background and with the Canon I use a dark grey background. I use the PHOTO setting and haven’t messed with resolution. Forums, like this, required a photo hosting service to post images, which has all changed now and no longer requires any hosting services to post images.

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dtyler63
[QUOTE username=Springfield userid=5808897 postid=1311270663]

If your notes are certified by PMG they have a free registry that can be used.  Also I believe that Heritage also has a website that can be used.  


I hope this information will help you.  Other members may also offer other alternatives and suggestions. 

[/I use heritage for my coins, currency, art, and watches. It's a really good site to record for collections.]
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synchr
Excel spreadsheet. 
Do you break out fp and bp into their own columns?   I've been noting it after the s/n but that is getting to be cumbersome
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YoungCollector
Greg Davis used to have a graphical interface for the Gengerke census back in the day, and you could track you own collection on it.
My copy is still running, but it is no longer available.
So I mainly rely on excel.
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Timewarp
I use Excel with links to pics in my Media folder. Same with coins. Everything is backed up on a remote drive.
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jhodgson
Excel since the late 1990s.

My column headers:
Number - Each note gets an unique number.  Started at 1, now in the high 5000s.
Denomination
Type
Year
Variety 1
Variety 2
Serial Number
Face Plate
Back Plate
Grade
Date Purchased
Paid
Current Value
Code - Core collection (1), Atlanta Core Collection (A), Variety for Collection (2), Duplicate (3), For Sale (5), Sold (S)
Date Sold
Sale/Sold Price
TPG - TPG grade
Comments

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jordon
I didn't give a very helpful answer, and it's fun to read what's in everyone else's spreadsheets, so here's what's in mine:
  1. Number (according to the way my notes are physically ordered, which is generally by Category [see below], Size, Type, Denomination, and Series)
  2. Friedberg number
  3. Denomination
  4. Series
  5. Type
  6. Serial number
  7. TPGS if any
  8. TPGS cert # if any
  9. Grade
  10. Categories:
    • Variety
    • Fancy Serial Number
    • Error
    • Courtesy Autograph
    • Sheet
    • A few others
    • Type Note (catch-all category)
  11. Date added
  12. Comments
  13. Source
  14. Cost
That's just the first tab in my spreadsheet, for my US notes. I have other tabs for tracking my Confederate notes, world notes, and quasi-notaphilic material (Giori test notes, a WWII ration book, my first tax refund check, etc.).

I also have tabs for tracking my progress for different sets, showing what I have and what I need: courtesy autographs, Japanese invasion money, $2 district sets, wide/narrow varieties, Nationals (sigh - long way to go on that one).

The last tab is the least fun - it's where I keep track of how much money I've spent.
Florida and Washington state Nationals; engraving errors and varieties; courtesy autographs
SPMC LM449
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Patch84
I've been using Currency Manage from https://www.libertystreet.com/USA-Paper-Money-Software.htm
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